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Part-time Administrative Assistant

Company: Ultimate Staffing
Location: Draper
Posted on: November 18, 2021

Job Description:

DescriptionThe Administrative Assistant for the Utah office will be responsible for managing the day-to-day administrative tasks such as maintaining information files, processing paperwork, shipping and receiving supplies and goods, and attending to the needs of the office and our colleagues. We are looking for someone that has SharePoint knowledge and experience and someone who is detailed orientated, organized and efficient. This position offers flexible part-time hours as well, 20-30 hours per week.
Essential Duties and Responsibilities:
Attend to the needs of all visiting clients and vendors, and direct them to the appropriate placesNotify internal teams of visitorsManage high level budgets for multiple projectsPropose procedure and policy improvements for general company operations on dCommunicate with building management and vendors for needs of improvement and repairsManage and report colleague complaints regarding facilities and general company operations on department boardsWork with Finance to resolve any discrepancies on invoices and packing slipsOrganize and straighten the office: office area, shipping area and kitchenArrange all courier services for shipping; follow up on Return Material AuthorizationOrder/stock food orders, office supplies and special ordersBook conference rooms and meetings when necessaryKnowledge, Skills, and/or Abilities Required:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Outgoing personality, be detail-oriented, work well under pressure, and have excellent analytical and problem-solving skillsSort and route all incoming office mailAbility to provide a high level of customer service to both internal and external customersIndependent, strategic and creative thinker who is a strong collaborative team player and willing to take on additional responsibilities as necessarySelf-starter who can work and learn quickly while maintaining a positive attitudeAbility to prioritize and work under deadline pressuresAbility to interact effectively with multiple internal teams in a fast-paced environmentKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures, terminology and SharePointUnderstand and utilize service ticket and dispatch systemsClock in and out at the start and end of each day and for any breaks longer than 20 minutesEducational/Vocational/Previous Experience Recommendations:
High school diploma or equivalent required; associate's degree preferredMinimum of 2 years of office administrative experienceSome technical education preferredWorking Conditions:
Professional office environmentNo travel requiredAbility to lift 25 lbs

Keywords: Ultimate Staffing, Draper , Part-time Administrative Assistant, Administration, Clerical , Draper, Utah

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