Building / Office Manager

Company: BACH TEAM LLC
Location: Draper
Posted on: August 4, 2022

Job Description:

Description:
The Building / Office Manager has full responsibility for maximizing all aspects and performance of the assigned property. The Building / Office Manager is responsible to develop, direct, and staff and vendors to achieve the financial and occupancy goals of the community while maintaining the property in good physical condition and appearance and providing exceptional customer service to our valued tenants. Building / Office Manager Responsibilities and Duties

• Ensure a professional appearance and manner for oneself and all personnel at all times.
• Meet income expectations by maintaining high occupancy levels. Ensuring full and on-time rental payments. Minimizing delinquencies and uncollectible accounts. Seeking auxiliary income opportunities. Keeping within established budgets. Eliminating unnecessary expenses
• Manage the accounting of all income including depositing monies received daily, posting transactions into Entrata, and maintaining accurate financial records.
• Review and approve all property invoices according to company procedure.
• Oversee all activities related to leasing involving advertising and promoting the community including seeking agreements with business and locator services to promote the community. Ensuring the practice of approved leasing techniques and sales methods. Overseeing applicant screening procedures. Reviewing and approving all leases and related forms before move-in. Ensuring the proper move-in/out procedures. Handling all details of move-ins and move-outs regarding Entrata. Insuring apartment inspections at check-in and check-out
• Maintain a good rapport with the residents including efficient and courteous responses to all resident requests and resolving conflicts properly.
• Inspect the property daily to ensure that the residents are provided with a clean, safe and well-maintained community
• Develop and maintain a maintenance program focused on ensuring that maintenance requests are handled promptly and professionally. Emergency maintenance is given immediate attention. General maintenance is occurring routinely. Preventative maintenance is scheduled and documented. Needed property improvements are communicated to upper management. All maintenance records are completed accurately.
• Inventory and maintain adequate supplies and equipment needed for the property according to company procedure
• Monitor the performance of vendors and contractors
• Generate, maintain and submit all administrative forms, files, and reports in an efficient and timely manner
• Remain knowledgeable on market conditions, industry issues, technology, and skills
• Work with upper management in completing any other reasonable task needed to accomplish the community and company objectives. This includes informing and enforcing new policies and procedures brought up during the monthly Manager's Meetings, Manager's Training Seminar, Yearly Budget Seminar, or any other corporate meeting Requirements:
  Building / Office Manager Qualifications and Requirements The Building / Office Manager should be able to perform each essential job responsibility and duty.
  • 2 years or equivalent previous building/ property management experience.
  • Have problem-solving skills
  • Be able to deal with conflict situations
  • Strong leadership, organization and time management, sales, and customer service skills are also essential
  • Be able to communicate effectively and professionally and present information to customers, residents, and other employees of the company
  • Ability to read accounting ledgers and calculate figures and amounts such as discounts, pro-rations, etc.
  • Strong computer literacy with Entrata, Adobe, MS Word, Excel, E-mail, and Internet or the ability to learn quickly is also required. Benefits
    • Medical (100% of employee monthly premium paid for)
    • PTO
    • Paid Holidays
    • Dental
    • Vision
    • Life Insurance paid for by the company
    • Short and Long term disability
    • Company events and activities Bach Homes is committed to workforce diversity. All candidates, veterans and individuals with disabilities are encouraged to apply PI186580747

Keywords: BACH TEAM LLC, Draper , Building / Office Manager, Administration, Clerical , Draper, Utah