Building / Office Manager

Company: BACH TEAM LLC
Location: Draper
Posted on: August 7, 2022

Job Description:

Description:
The Building / Office Manager has full responsibility for maximizing all aspects and performance of the assigned property.

The Building / Office Manager is responsible to develop, direct, and staff and vendors to achieve the financial and occupancy goals of the community while maintaining the property in good physical condition and appearance and providing exceptional customer service to our valued tenants.

Building / Office Manager Responsibilities and Duties
Ensure a professional appearance and manner for oneself and all personnel at all times.
Meet income expectations by maintaining high occupancy levels. Ensuring full and on-time rental payments. Minimizing delinquencies and uncollectible accounts. Seeking auxiliary income opportunities. Keeping within established budgets. Eliminating unnecessary expenses
Manage the accounting of all income including depositing monies received daily, posting transactions into Entrata, and maintaining accurate financial records.
Review and approve all property invoices according to company procedure.
Oversee all activities related to leasing involving advertising and promoting the community including seeking agreements with business and locator services to promote the community. Ensuring the practice of approved leasing techniques and sales methods. Overseeing applicant screening procedures. Reviewing and approving all leases and related forms before move-in. Ensuring the proper move-in/out procedures. Handling all details of move-ins and move-outs regarding Entrata. Insuring apartment inspections at check-in and check-out
Maintain a good rapport with the residents including efficient and courteous responses to all resident requests and resolving conflicts properly.
Inspect the property daily to ensure that the residents are provided with a clean, safe and well-maintained community
Develop and maintain a maintenance program focused on ensuring that maintenance requests are handled promptly and professionally. Emergency maintenance is given immediate attention. General maintenance is occurring routinely. Preventative maintenance is scheduled and documented. Needed property improvements are communicated to upper management. All maintenance records are completed accurately.
Inventory and maintain adequate supplies and equipment needed for the property according to company procedure
Monitor the performance of vendors and contractors
Generate, maintain and submit all administrative forms, files, and reports in an efficient and timely manner
Remain knowledgeable on market conditions, industry issues, technology, and skills
Work with upper management in completing any other reasonable task needed to accomplish the community and company objectives. This includes informing and enforcing new policies and procedures brought up during the monthly Manager's Meetings, Manager's Training Seminar, Yearly Budget Seminar, or any other corporate meeting

Requirements:
Building / Office Manager Qualifications and Requirements
The Building / Office Manager should be able to perform each essential job responsibility and duty.
2 years or equivalent previous building/ property management experience.
Have problem-solving skills
Be able to deal with conflict situations
Strong leadership, organization and time management, sales, and customer service skills are also essential
Be able to communicate effectively and professionally and present information to customers, residents, and other employees of the company
Ability to read accounting ledgers and calculate figures and amounts such as discounts, pro-rations, etc.
Strong computer literacy with Entrata, Adobe, MS Word, Excel, E-mail, and Internet or the ability to learn quickly is also required.
Benefits
Medical (100% of employee monthly premium paid for)
PTO
Paid Holidays
Dental
Vision
Life Insurance paid for by the company
Short and Long term disability
Company events and activities
Bach Homes is committed to workforce diversity. All candidates, veterans and individuals with disabilities are encouraged to apply

PI186580817

Keywords: BACH TEAM LLC, Draper , Building / Office Manager, Executive , Draper, Utah