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Administrative Assistant

Company: Associa
Location: Draper
Posted on: June 7, 2021

Job Description:

The Administrative Assistant will assist Community Managers with administrative duties related to managing a community association and perform general administrative office tasks, occasionally attend board and committee meetings, respond and track written correspondence, emails and phone calls, process community mailings, data entry, and general clerical duties related to the community.The Administrative Assistant will coordinate the set-up and materials for Annual Meetings using detailed checklists.Prepare and distribute correspondence, newsletters, meeting minutes, postcards, meeting notices, and Board Member materials.Proofread for accuracy, grammar, spelling and punctuation in preparation for printing.Data entry for compliance and architectural letters, coordinate their distribution and tracking.Answer calls from homeowners, provide information, answer questions, and resolve problems.Timely response to customer inquiries via telephone, mail, fax and e-mail.Submit work orders to vendors and follow-up on problem resolution.Work directly with board and committee members as delegated in a timely and professional manner.Professional communication skills (phone, interpersonal, written, verbal, etc.)Professional customer service skillsAttention to detailKnowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient levelComfortability to search for and find solutions to Excel issuesKnowledge of general office equipment (copier, fax, phone systems, etc.)Confidentiality and discretion in the performance of all duties and responsibilitiesSelf-motivated, proactive, detail oriented and a team playerEducation & ExperienceHigh School Diploma or equivalent is requiredAssociates Degree is preferred1-3 years of general office experience is required1-3 years of customer service experience is required

Keywords: Associa, Draper , Administrative Assistant, Other , Draper, Utah

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