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Administrative Assistant

Company: Velocity Rail Solutions
Location: Draper
Posted on: November 23, 2020

Job Description:

This position is for local residents only.
Administrative Assistant for Recruiting Department

Full-Time - $18.00 to $20/hour DOE & Benefits!

Will Train the right person!

Velocity Rail Solutions is an innovative supply-chain solutions company. We are the leading provider of fully integrated systems, designed and operated to solve unique logistics and materials management challenges for industrial companies throughout North America. Each of us at Velocity Rail Solutions is committed to integrity and delivering reliable, sustainable services in a safe and environmentally responsible manner. We expect our people to be progressive, relentlessly seeking improvement; experiencing opportunities for personal growth by working for a world-class organization and leader in the industry.

The Administrative Assistance will support the Recruiting Manager with daily tasks to ensure a positive, efficient, experience for prospective candidates at all VRS locations. The Administrative Assistant will assist with all stages of the recruitment process. The ideal candidate will be a friendly, team player with an outgoing personality. This individual will be results-driven, taking initiative, have strong customer service skills, and the ability to think outside the box.

This will be an hourly paid full-time position $18-$20/hr with full benefits. The schedule will be Monday thru Friday from 8 am - 5 pm. The report location will be a professional office in Draper, UT. Currently, due to Covid-19, we are working remotely, but training will be in-person in our Draper office. The dress code is a comfortable business casual/casual environment. Jeans are acceptable as long as they are in good condition.

Duties and Responsibilities:

  • Open and close job postings within Applicant Tracking System (ATS) and outside Job Boards
  • Work closely with Job Board contacts on all open job postings
  • Edit job descriptions, job postings, and offer letters
  • Refresh all open jobs on a weekly basis
  • File applicants for all closed jobs
  • Draft email communications at various intervals to engage qualified applicants that previously applied in Applicant Tracking System (ATS)
  • Communicates with candidates throughout the hiring process to ensure a positive experience
  • Notify the HR Manager of the anticipated start date, salary, and position title
  • Assist applicants with completing applications and signing consent forms in our Applicant Tracking System (ATS)
  • Work closely with applicants to gather documents required for their DOT file prior to their 1st day of employment.
  • Ensure documents are uploaded and reviewed in our Applicant Tracking System (ATS)
  • Schedule pre-employment drug tests and follow up on results
  • Work with Coordinators to initiate all required background screenings and that they are completed and communicated to the Hiring Manager in a timely manner
  • Keep Weekly Recruiting Report updated daily and communicate to Hiring Managers
  • Establish KPI s
  • Provide administrative support to other departments as needed
  • Other duties as assigned
    Education and Experience:
    • Associate degree in Human Resources or a related field preferred OR a minimum of 2 years of relevant administrative support experience
    • Previous administrative support in transportation/trucking helpful
      Job Qualifications:

      Knowledge/Skills/Abilities -
      • Excellent verbal and written communication skills.
      • Proficient in Microsoft Office Suite
      • Intermediate skills in Excel
      • Ability to work with minimal supervision, prioritize, maintain confidentiality when appropriate, produce accurate output and meet strict deadlines
      • Ability to work both independently and within a team environment
      • Communicate well with leadership, team members, and other departments
      • Ability to stay organized and multi-task in a professional and efficient manner.
      • Excellent attention to detail is a must
      • Problem-solving skills.
      • Effective time management; maximizes productivity.
      • Knowledge of applicant tracking systems a plus.
        Please Apply On-line Below!

Keywords: Velocity Rail Solutions, Draper , Administrative Assistant, Professions , Draper, Utah

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